Administrative Sales and PM Assistant

Location: Latham NY and Remote.
Type: Part-Time, Full-Time and Flexible options.
Reports To: Sales Manager / Business Development Director

Position Summary: We are seeking a highly organized and detail-oriented Administrative Sales Assistant to support our sales team and contribute to the smooth execution of the sales process. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to help streamline operations that drive revenue growth.

Key Responsibilities

• Lead Support: Help monitor inbound lead activity, conduct light research on prospects, and assist with lead generation efforts through outreach tools and databases.
• Client Correspondence: Assist with drafting and sending introductory emails, follow-ups, and other client-facing communications to support the sales process.
• Mailing Coordination: Organize and manage outbound mailing campaigns, including assembling materials, tracking delivery, and logging responses.
• Project Management: Assist our project manager with monitoring open projects and communicating with clients and staff.
• Sales Event Support: Help coordinate logistics for sales outreach events, including scheduling, materials preparation, RSVPs, and post-event follow-up.
• CRM Updates: Source, enter and maintain accurate contact records in the CRM system to ensure timely follow-up and reporting.
• Communication Monitoring: Monitor company inboxes or platforms for sales inquiries and direct them appropriately.
• Team Coordination: Support the sales team with administrative tasks and scheduling to ensure timely progress through the sales pipeline.

Qualifications:

• 2+ years of experience in an administrative, sales support, or customer service role
• Strong organizational and time management skills
• Proficiency in word processing and CRM tools (experience with HubSpot a plus)
• Excellent verbal and written communication skills
• Detail-oriented with a high level of accuracy and accountability
• Ability to manage multiple priorities and work independently

Preferred Attributes:

• Experience in a sales-driven or agency environment
• Familiarity with sales pipelines and marketing tools
• A proactive mindset and willingness to take initiative

At Vibrant Brands, you’ll be joining a dynamic, supportive, and creative team that values collaboration, initiative, and good energy. We work hard, have fun, and genuinely enjoy the people we work with — both our clients and each other. This role comes with plenty of opportunities for growth, and we offer bonus incentives tied to team performance and individual contributions. If you’re looking for a place where your work is appreciated and your ideas are welcomed, this is it.

How to Apply: If you are a passionate and driven individual who is ready to take on the challenge of maintaining and growing the Vibrant Brands presence, we would love to hear from you. Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for our team to us below!